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Centering inclusivity in the design of online conferences - An OHBM - Open Science perspective

Elizabeth Levitis 1, 2 Cassandra Gould van Praag 3 Remi Gau 4 Stephan Heunis 5 Elizabeth Dupre 6 Greg Kiar 6 Katherine Bottenhorn 7 Tristan Glatard 8 Aki Nikolaidis 9 Kirstie Jane Whitaker 10 Matteo Mancini 11, 12, 13 Guiomar Niso 14, 15 Soroosh Afyouni 3 Eva Alonso Ortiz 13 Stefan Appelhoff 16 Aurina Arnatkeviciute 17 Melvin Selim Atay 18 Tibor Auer 19 Giulia Baracchini 6, 20 Johanna Margarete Marianne Bayer 21, 22 Michael Beauvais 6 Janine Diane Bijsterbosch 23 Isil Poyraz Bilgin 24 Saskia Bollmann 25 Steffen Bollmann 25 Rotem Botvinik-Nezer 26 Molly Bright 27 Vince Calhoun 28 Xiao Chen 29, 30 Sidhant Chopra 17 Hu Chuan-Peng 31 Thomas Close 32 Savannah Cookson 33 Cameron Craddock 34 Alejandro de la Vega 34 Benjamin de Leener 13, 35 Damion Demeter 34 Paola Di Maio 36 Erin Dickie 37, 38 Simon Eickhoff 39, 40 Oscar Esteban 41 Karolina Finc 42 Matteo Frigo 43, 44 Saampras Ganesan 21 Melanie Ganz 45, 46 Kelly Garner 25, 47 Eduardo Garza-Villarreal 48 Gabriel Gonzalez-Escamilla 49 Rohit Goswami 50, 51 John David Griffiths 38, 37 Tijl Grootswagers 52 Samuel Guay 53 Olivia Guest 54 Daniel Handwerker 1 Peer Herholz 6 Katja Heuer 55, 56 Dorien Huijser 57, 58 Vittorio Iacovella 59 Michael Joseph 37 Agah Karakuzu 13, 60 David Keator 33 Xenia Kobeleva 61, 62 Manoj Kumar 63 Angie Laird 7 Linda Larson-Prior 64, 65 Alexandra Lautarescu 66 Alberto Lazari 3 Jon Haitz Legarreta Gorroño 67 Xue-Ying Li 30, 29, 68 Jinglei Lv 32 Sina Mansour 21 David Meunier 69 Dustin Moraczewski 1 Tulika Nandi 3 Samuel Nastase 63 Matthias Nau 1, 56 Stephanie Noble 70 Martin Norgaard 71, 72 Johnes Obungoloch 73 Robert Oostenveld 54, 74 Edwina Orchard 17 Ana Luísa Pinho 75 Russell Poldrack 71 Anqi Qiu 76, 77 Pradeep Reddy Raamana 78 Ariel Rokem 79 Saige Rutherford 80, 81 Malvika Sharan 10 Thomas Shaw 25 Warda Syeda 21 Meghan Testerman 63 Roberto Toro 82 Sofie Valk 56, 40 Sofie van den Bossche 83 Gael Varoquaux 75, 20 Frantisek Vasa 66 Michele Veldsman 3 Jakub Vohryzek 3, 68 Adina Svenja Wagner 40 Reubs Walsh 84 Tonya White 85 Fu-Te Wong 86, 38 Xihe Xie 33, 87 Chao-Gan Yan 29, 30, 88 Yu-Fang Yang 89 Yohan Yee 38, 90 Gaston Zanitti 75 Ana van Gulick 91 Eugene Duff 3 Camille Maumet 92
44 ATHENA - Computational Imaging of the Central Nervous System
CRISAM - Inria Sophia Antipolis - Méditerranée
92 Empenn
INSERM - Institut National de la Santé et de la Recherche Médicale, Inria Rennes – Bretagne Atlantique , IRISA-D5 - SIGNAUX ET IMAGES NUMÉRIQUES, ROBOTIQUE
Abstract : As the global health crisis unfolded, many academic conferences moved online in 2020. This move has been hailed as a positive step towards inclusivity in its attenuation of economic, physical, and legal barriers and effectively enabled many individuals from groups that have traditionally been underrepresented to join and participate. A number of studies have outlined how moving online made it possible to gather a more global community and has increased opportunities for individuals with various constraints, e.g., caregiving responsibilities.Yet, the mere existence of online conferences is no guarantee that everyone can attend and participate meaningfully. In fact, many elements of an online conference are still significant barriers to truly diverse participation: the tools used can be inaccessible for some individuals; the scheduling choices can favour some geographical locations; the set-up of the conference can provide more visibility to well-established researchers and reduce opportunities for early-career researchers. While acknowledging the benefits of an online setting, especially for individuals who have traditionally been underrepresented or excluded, we recognize that fostering social justice requires inclusivity to actively be centered in every aspect of online conference design.Here, we draw from the literature and from our own experiences to identify practices that purposefully encourage a diverse community to attend, participate in, and lead online conferences. Reflecting on how to design more inclusive online events is especially important as multiple scientific organizations have announced that they will continue offering an online version of their event when in-person conferences can resume.
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https://www.hal.inserm.fr/inserm-03221005
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Submitted on : Friday, August 20, 2021 - 5:43:07 PM
Last modification on : Tuesday, October 19, 2021 - 10:52:01 PM

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Elizabeth Levitis, Cassandra Gould van Praag, Remi Gau, Stephan Heunis, Elizabeth Dupre, et al.. Centering inclusivity in the design of online conferences - An OHBM - Open Science perspective. GigaScience, BioMed Central, 2021, 10 (8), ⟨10.1093/gigascience/giab051⟩. ⟨inserm-03221005⟩

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